Text & chat prompt
Explain a policy change to staff
Explain a policy change to staff: a free, copy-paste prompt for ChatGPT, Gemini and Claude. Paste the prompt and replace each [BRACKETED] field with your own details.
The prompt
Write a notice explaining a policy change. Policy: [POLICY] What is changing: [CHANGE] Effective date: [DATE] Why: [REASON] Who to ask: [CONTACT] Add a short summary at the top, a few bullets on what people need to do, and a friendly FAQ with three likely questions.
Pro tip: Lead with what changes for the employee and when, then explain the reason.
How to use this prompt
- Open ChatGPT and start a new chat.
- Paste the prompt.
- Replace each [BRACKETED] field with your real details and paste in your own text where asked.
- Reply with follow-ups such as "make it shorter" or "make it sound more like me".
Prompt at a glance
- Category
- Text & chat
- Works with
- ChatGPT · Gemini · Claude
- Length
- 46 words
- Fields to fill in
- POLICY, CHANGE, DATE, REASON, CONTACT
- Last updated
Frequently asked questions
Which AI tools work with this prompt?
It is written for ChatGPT, Gemini and Claude. Paste it into your preferred tool and adjust the wording if the result is off.
What do I need to fill in?
Replace these fields before you send it: POLICY, CHANGE, DATE, REASON, CONTACT. Each field shows an example in the prompt.
Should I paste private information into the prompt?
Only what the task needs. Remove names, contact details and other sensitive data before pasting a resume or document into any AI tool.
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