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Text & chat prompt

Create an event run-of-show

Create an event run-of-show: a free, copy-paste prompt for ChatGPT, Gemini and Claude. Paste the prompt and replace each [BRACKETED] field with your own details.

Text & chatChatGPTGeminiClaude

The prompt

Create a detailed run-of-show for [EVENT TYPE] with [NUMBER] guests at [VENUE].

Start and end time: [TIMES]
Program elements: [SPEAKERS, MEALS, ACTIVITIES]
Team members: [TEAM]

Give a timeline with setup, doors, each program element, transitions and teardown, the owner for each line, a cue sheet for the host and a list of what could go wrong with a backup plan for each.
Copy & open ChatGPTCopy & open GeminiCopy & open Claude Customise in the builder

Pro tip: Add a named owner to every line so nobody assumes someone else has it covered.

How to use this prompt

  1. Open ChatGPT and start a new chat.
  2. Paste the prompt.
  3. Replace each [BRACKETED] field with your real details and paste in your own text where asked.
  4. Reply with follow-ups such as "make it shorter" or "make it sound more like me".

Prompt at a glance

Category
Text & chat
Works with
ChatGPT · Gemini · Claude
Length
62 words
Fields to fill in
EVENT TYPE, NUMBER, VENUE, TIMES, SPEAKERS, MEALS, ACTIVITIES, TEAM
Last updated

Frequently asked questions

Which AI tools work with this prompt?

It is written for ChatGPT, Gemini and Claude. Paste it into your preferred tool and adjust the wording if the result is off.

What do I need to fill in?

Replace these fields before you send it: EVENT TYPE, NUMBER, VENUE, TIMES, SPEAKERS, MEALS, ACTIVITIES, TEAM. Each field shows an example in the prompt.

Should I paste private information into the prompt?

Only what the task needs. Remove names, contact details and other sensitive data before pasting a resume or document into any AI tool.

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