Text & chat prompt
Decline a job offer graciously
Decline a job offer graciously: a free, copy-paste prompt for ChatGPT, Gemini and Claude. Paste the prompt and replace each [BRACKETED] field with your own details.
The prompt
Write an email declining a job offer. Company and role: [COMPANY, ROLE] Contact: [RECRUITER NAME] My reason (if I want to share it): [REASON] Do I want to keep the door open? [YES / NO] Warm, brief and professional. Thank them for their time, be clear that this is final and leave a good impression. Under 100 words.
Pro tip: Decline quickly. It is kinder than leaving them waiting.
How to use this prompt
- Open ChatGPT and start a new chat.
- Paste the prompt.
- Replace each [BRACKETED] field with your real details and paste in your own text where asked.
- Reply with follow-ups such as "make it shorter" or "make it sound more like me".
Prompt at a glance
- Category
- Text & chat
- Works with
- ChatGPT · Gemini · Claude
- Length
- 58 words
- Fields to fill in
- COMPANY, ROLE, RECRUITER NAME, REASON, YES / NO
- Last updated
Frequently asked questions
Which AI tools work with this prompt?
It is written for ChatGPT, Gemini and Claude. Paste it into your preferred tool and adjust the wording if the result is off.
What do I need to fill in?
Replace these fields before you send it: COMPANY, ROLE, RECRUITER NAME, REASON, YES / NO. Each field shows an example in the prompt.
Should I paste private information into the prompt?
Only what the task needs. Remove names, contact details and other sensitive data before pasting a resume or document into any AI tool.
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